Introduction
Direct deposit is an efficient and convenient way to pay your employees in QuickBooks Desktop. However, there may be instances when you need to change the bank account associated with direct deposit. In this article, we will guide you through the process of changing your direct deposit bank account in QuickBooks Desktop.
Step 1: Accessing Payroll Center
To begin, open QuickBooks Desktop and navigate to the Employees menu. From the drop-down menu, select Payroll Center. This will open the Payroll Center window.
Step 2: Selecting the Employee
In the Payroll Center window, click on the Employees tab. Locate the employee for whom you want to change the direct deposit bank account and click on their name to select them.
Step 3: Editing Employee Information
With the employee selected, click on the Edit Employee button at the top of the Payroll Center window. This will open the Edit Employee window.
Step 4: Changing Direct Deposit Bank Account
In the Edit Employee window, navigate to the Payroll Info tab. Look for the Direct Deposit section and click on the pencil icon to edit the information.
Step 5: Updating Bank Account Details
Within the Direct Deposit window, you will see the current bank account information. Make the necessary changes by entering the new bank account details, including the routing number and account number.
Step 6: Confirming Bank Account Changes
After updating the bank account details, ensure that the information is accurate. Double-check the routing number and account number to prevent any errors in the direct deposit process.
Step 7: Saving Changes
Once you are satisfied with the updated bank account information, click on the OK button to save the changes. You will be returned to the Edit Employee window.
Step 8: Completing the Process
To complete the process, click on the OK button in the Edit Employee window. The direct deposit bank account for the selected employee will now be updated.
Step 9: Verifying Changes
After changing the direct deposit bank account, it is crucial to verify the changes. You can do this by creating a test paycheck for the employee and confirming that the funds are deposited into the new bank account.
Step 10: Communicating with Employees
It is essential to communicate the change in direct deposit bank account with the affected employee. Notify them in advance and provide any necessary instructions or forms they may need to update their own records.
Step 11: Updating Direct Deposit Authorization Forms
In addition to updating the bank account information in QuickBooks Desktop, ensure that any direct deposit authorization forms are also updated with the new bank account details.
Step 12: Testing Direct Deposit
Perform a test direct deposit to the changed bank account to ensure that the process is functioning correctly. This will help you identify and address any potential issues before the next regular payroll.
Step 13: Monitoring Direct Deposit Activity
After changing the direct deposit bank account, closely monitor the subsequent direct deposit activities to ensure that employees receive their payments without any disruptions or delays.
Step 14: Keeping Records
Always maintain accurate records of any changes made to direct deposit bank accounts in QuickBooks Desktop. This will help you track and reference the changes if needed in the future.
Step 15: Seeking Professional Assistance
If you encounter any difficulties or have complex requirements while changing direct deposit bank accounts in QuickBooks Desktop, it is advisable to seek assistance from a professional or contact QuickBooks support for guidance.
Conclusion
Changing the direct deposit bank account in QuickBooks Desktop is a straightforward process that can be done through the Payroll Center. By following the steps outlined in this article, you can ensure a smooth transition to the new bank account, enabling uninterrupted direct deposit payments for your employees.